As companies evolve, so should their workspaces. There comes a time for every business when it is necessary to bring the office back up to speed.

As the saying goes, the only constant is change. This is especially true in the business world. It’s a given that a company which doesn’t adapt to the ever-changing market landscape will be dead in the water.

As businesses remake themselves to meet unforeseen challenges or pursue emerging opportunities, so, too, does it become necessary for them to change their office—the heart of the business. The workcenter that suited a company just five or ten years ago probably won’t meet its needs as those needs evolve. It’s not a question of if you will need to refurnish, but when.

But how can an owner or manager know when it’s time to refurnish? Though there are many factors that might make an office revamp ideal, there are at least three major changes that almost always make it necessary. Below, we’ll talk about those changes and how a furniture dealer can help your business make the most out of them.

1. Your Old Space No Longer Meets Your Needs

Employees unhappy about outdated office space design

Perhaps you’ve diversified over the years, and you have larger teams working on more complicated projects in an inadequate space. Perhaps you’ve recently rebranded, and your office aesthetic no longer reflects your brand. Perhaps the furniture you bought on a startup budget is now outdated, and with the assets and cash flow you’ve accrued over time, you can build an office that truly reflects your business culture and meets its needs.

As businesses evolve, it’s important for their offices to keep pace. If your office aesthetic no longer projects your brand, if you’re having to spend time on improvised accommodations to your advancing IT infrastructure, if your workspaces don’t meet the developing needs of your talent, then it’s probably time to refurnish.

2. Your Company Has Acquired or Merged with Another

Ideal workplace space design in new merged office

Most companies, as they grow, will either merge with, acquire, or be acquired by another company. It’s often a great way to lift the bottom line. However, most such decisions are made with little regard for practical or cultural differences between offices. When employees who have done things a certain way for years come into a new space, with new standards and procedures, the result can be jarring. As we’ve said, change is inevitable in business, but it is also often unwelcome.

Refurnishing an office to suit the needs of an incoming talent pool can go along way toward increasing staff morale in an unstable situation. Moreover, odds are that a merging company will develop new needs that a previous office configuration cannot meet. You’ve made this decision to boost the success of your company—be sure that your office is in the best shape to allow you to do so.

3. Your Company Is Downsizing

Planning strategic downsizing with small office layout

Though the term gets a bad rap in the news, businesses downsize for any number of reasons. Sometimes it’s more practical to utilize a remote workforce. Other times independent owners in a shared space may decide to rely on a shared administrative staff. Whatever the reason, your old office almost certainly won’t meet your streamlined needs.

Refurnishing is often overlooked by downsizing businesses, because it comes at some expense, when the entire process is usually undertaken in order to save money. However, refurnishing also offers the opportunity to shed superfluous furniture and maximize efficiency for a streamlined office. Spending a bit of money during this process can save you a lot in the long run.

How a Furniture Dealer Can Help You

Furniture dealer helping office configuration and space

Refurnishing your office can greatly increase efficiency, productivity, and employee morale, but it’s a complicated process. Working with an experienced furniture dealer can remove some of the headache and save you time and money.

You’ve identified the ways in which your existing office configuration no longer meets your needs, but do you know how to build an office that does? A good furniture dealer with consult with you about your goals—collaborative spaces for evolving teams, workspaces that maximize efficiency and IT integration, design choices that project your brand—and help you build the work environment that makes them possible.

Then there’s logistics. In this age of two-day shipping and click-of-a-button shopping, it’s easy to underestimate just how much time goes into a big project like an office rebuild. The design process can take up to three weeks, and lead times for ordering can take three to five. Delivery and installation, moreover, can take anywhere up to six weeks. In total, an office refurnishing can take up to a few months. It’s important to have an experienced professional on board who can streamline the process and move everything along as fast as possible.

Finally, there is the expense. It may seem cheaper to go it alone on a project like this, but an experienced furniture dealer knows just how to head off expensive unforeseen obstacles, find you the best deals on the furniture you want, and cut down on needless expenditures throughout the process.

As your business changes, let your furniture dealer help your office work for you.