Office Design Services
Office design is an essential component of employee morale, motivation, productivity, and retention.
When it comes to office design services, there’s no substitute for experience. JCI has more than 33 years of experience in the office furniture and design industry. We offer a wide range of services, from space planning to furniture selection. We work with you to create an office that is perfect for your business. Contact us today to learn more about our services.
Hiring a Professional
- Project budget and lead time
- Construction and permitting
- Detailed measurements
- Optimal spacing and flow
- Office furniture
- Rules, laws, and regulations for the building, city, and state
- Furniture delivery and installation
- Unpredictable product and labor lead times
Inadequate management of these considerations can lead to major project issues, such as going over budget, missing deadlines, or realizing, at the end of the project, that your new office design has significant unanticipated flaws. To avoid these potential pitfalls and to save time and money, hire an office design and furniture professional like JCI to act as your experienced partner, advisor, and furniture project manager.
Our Office Design Process
Step 1: Consultation Call
After receiving a call or email, we set up a conference call for you to speak with a salesperson and one of our office designers to determine your office needs.
Step 2: Proposal
Once we have established your needs and desired level of service, there are two possible next steps:
1.) If you only require design services, we provide a design proposal.
2.) If you need design services and furniture, we provide a design proposal. Note that when your furniture selections are made, 50% of the cost of the design proposal is credited back toward those costs.
Step 3: Obtain Measurements and Preferences
When the proposal has been accepted and CAD has been provided to us, we either come to your office and field measure your space or use a floor plan you provide to lay out potential furniture pieces in the most efficient way possible. We also use this time to obtain more information about your ideas, dreams, needs, and limitations for the furniture and the space.
Step 4: Create Floorplan
Once design and furniture needs are known, a floorplan decision is made. Our designer will then provide 2-D (floor plan) and 3-D visuals to help you visualize your newly designed space. Any necessary changes will generate revised 2D and 3D visuals.
Step 5: Furniture Selection
Next is the furniture-selection process. After furniture choices have been made, one of our designers will work with you directly to coordinate finish selections based on your company’s personal branding.
Step 6: Final Quote
After all decisions are made about furnishings and finishes, JCI will provide a quote for the furniture stage of the project . When the quote has been accepted, we process your order and set up a date with our installation team, accommodating your schedule as much as possible.
Step 7: Installation
A JCI salesperson will take on the role of furniture project manager during installation to make sure that your questions are answered and that all of our agreements are fulfilled.
Cornell University’s Ergonomics Laboratory found that small investments in ergonomic improvements can boost a company’s productivity by 12%. If you’re a start-up, you may not be able to address all of your office design needs at once, so focus on the most critical areas for your employees and business.
Hiring a professional office designer can help you maximize your budget. A professional can help you make the most of space and find creative solutions to common design problems. JCI’s professional office designers provide this service, incorporating your individual needs and preferences into the quality design and recommendations prepared for you. We offer different price points for various budgets, guaranteeing the quality of our work and offering warranties. Contact us for more information.
Office Design Guide
What Is Office Design?
What Is an Office Layout?
- Most importantly, plans that organize the office furniture and, therefore, the people in the office, to meet business goals.
- A layout designed to be utilized flexibly that can be changed and adjusted to reflect evolving needs.
- A layout style that balances appeal and utility in harmony. Balance may be achieved in a layout that includes zones that reflect wants, needs, tasks, and production goals.
What Are the Main Objectives of Your Workspace Design?
- Improve employee productivity
- Encourage collaboration
- Create a comfortable and enjoyable work environment
- Reflect company culture
- Maximize the use of space
- Allow privacy when needed
- Accommodate technological needs
- Cost-effective design
- Reuse of existing office furniture
Considerations for Your Office Layout
Type of Business
The type of business you run helps determine the office space you need. For example, businesses such as law firms require conference rooms for client meetings and private offices for attorneys. Start-up tech companies may need open workstations and a few small meeting rooms.
Size of Office Space
The size of your office space will determine how you lay out the room. If you have a large office, you will have more flexibility with your layout than if you have a smaller space. However, a small office can have an effective and efficient layout!
The Number of Employees
The number of employees is one of the most critical factors in office layout decisions. You need enough workstations and meeting rooms to accommodate your full staff, as well as space for common areas such as a break room, socializing spaces, and a reception area.
Types of Office Layouts
Open Office Layout
While it may have been the most common layout option, the trend toward open offices is now starting to move back the other way, at least partially because of COVID.
- Encourages team collaboration and communication
- Flexible seating arrangement that employees can reconfigure
- Cost reductions that also save space
- Distractions/noise level
- Less privacy
Cubicle Office Layout
- Very economical use of space
- Personalized workstations
- Provides more privacy when needed
- Visually obstructed
- Hinders communication and collaboration between employees
Co-Working Office Layout
- Practical option for freelancers or start-ups
- Increases chances of networking opportunities
- No long-term lease needed
- Many distractions
- No customization options available
- May not serve the collective culture of the company as it grows
Private Office Layout
- Offers more privacy for employees who manage people and hold many private meetings
- Ideal for high-concentration tasks and projects
- Provides a more comfortable space to satisfy senior employees
Hybrid Office Layout
A hybrid office layout that combines some private cubicle workspaces with elements of an open office layout is becoming popular. The hybrid layout aims to maximize the pros of the open and cubicle layouts while minimizing the cons of each. The primary goal of this layout is to open up space for collaboration while also providing plenty of private workspaces where employees can focus in a less-distracting environment. The key is to find an optimal balance of huddle rooms, phone booths, collaborative workstations, and private workstations (cubicles) to make the employees as productive and comfortable as possible.
The hybrid model allows for design choices that may change over time, even daily. It’s important to note that technology innovation, especially technology that accommodates remote work and virtual collaboration, has favored the hybrid office layout and allowed for space savings. The hybrid layout accommodates how businesses are adapting the modern office layout based on the new hybrid work model. With some employees working from home at least a few days per week, offices do not need as many assigned workstations. The hybrid office layout is an excellent option for businesses with many employees on a hybrid work schedule.
The Work Modes of Your Employees
Employees who need to focus on their work without distractions are in a “focus” mode. In this mode, they need access to quiet spaces where they can concentrate on their tasks and focus for long periods. Design your office to include smaller cubbies and install sound-absorbing furniture options like wall panels, room dividers, and modular pods to accommodate this mode.
Employees who need to collaborate with colleagues to complete projects successfully and on time are in “collaboration” mode. If your business has big, segmented departments, set aside separate “touchdown” areas for them, such as acoustic seating or carrels that can accommodate groups of three to five people.
To maintain a competitive edge, your employees must learn and develop new skills. When they are in “learning” mode, employees need access to comfortable spaces where they can focus on taking in additional information. To accommodate this mode, make sure to include private study rooms, small libraries, and rooms with furniture that facilitate formal and informal training. To save space and maximize office capabilities, use wall storage options for folding chairs, modular tables, and wireless tech mounts.
Finally, when employees are in “socializing” mode, they need access to comfortable spaces where they can relax and unwind with colleagues. Consider creating socializing areas in your office where employees can take a break and recharge. These spaces could be anything from game rooms and fully-stocked kitchens to outdoor seating areas and balconies.
Tips to Help Create Your Best Workplace Design
Take Note of Technological Requirements – In today’s world, technology is a big part of most businesses. When you are planning your office design, consider the technological needs of your employees. These needs could include anything from computer monitors to Wi-Fi routers. Do not limit your tech needs to the present; consider future needs as well.
Variety Is Important – Create a space with different areas that allow employees to move around and find the space that best suits their needs. Consider spaces for private meetings, group work, and individual work. A truly flexible environment is comprised of different workspaces that can be reconfigured quickly to allow for various activities.
Include Your Employees – One of the best ways to create a successful office design is to include employees in the design process. After all, they are the ones who will be using the space. Ask for input and listen to suggestions; employees will have great ideas. Allow employees to arrange the furniture or decide how specific spaces will be used. Research shows that employees who have control over their workspace are more productive